REQUEST FOR SUBMISSION OF BIDS (RSB) FOR THE SUPPLY OF A FOUR-WHEEL TOYOTA HILUX PICKUP

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Under the European Union Funded Project: “Strengthening Community Actions for Land and Economic Security (SCALES)”

REQUEST FOR SUBMISSION OF BIDS (RSB) FOR THE SUPPLY OF A FOUR-WHEEL TOYOTA HILUX PICKUP

Grant Reference:              NDICI CSO/-2025/488610-PC-52588

Project Locations:            Bong, Lofa, and Nimba Counties, Liberia

Issued by:                          Development Education Network–Liberia (DEN-L), Coordinator

1.    INVITATION TO BID

The Development Education Network–Liberia (DEN-L)  invites eligible and qualified suppliers to submit sealed bids for the supply of one (1) Four-Wheel Toyota Hilux Pickup to enhance implementation of activities under the European Union-funded SCALES Project. This procurement shall be conducted in accordance with European Union procurement principles, including transparency and value for money.

2.    BACKGROUND INFORMATION

2.1 About the Implementing Partners

Development Education Network–Liberia (DEN-L), a local civil society organization based in Bong County, in partnership with the Rights and Rice Foundation (RRF) and Jappah, Swen, Gray & Bernard & Associates Legal Services for Women, Children and Indigent People (JSGB) has signed a Grant Agreement with the European Union for the implementation of the SCALES Project for a period of 36 months, which commenced January 1, 2026.

2.2 Project Overview

Overall Goal (Impact): To strengthen the capacity and resilience of CSOs and CBOs to ensure informed and inclusive access, use, and ownership of land and equal land-related economic opportunities in Bong, Lofa, and Nimba Counties.

2.3 Specific Objectives (Outcomes)

  • SP1: Increased awareness and knowledge of CSOs/CBOs/PWDs/women and local stakeholders on the 2018 Land Rights Act, land rights, secure land tenure, land use management, and climate change in target counties.
  • SP2: Increased coordination, collaboration, networking, and dialogue amongst civil society and existing land-related structures, stakeholders, and authorities to implement the land rights laws and regulations.
  • SP3: Strengthened ongoing Community Land Formalization (CLF) processes and enhanced economic empowerment of deeded communities through implementation of land-use plan, Legal Aid, and ADR mechanisms

2.4  Expected Outputs (Ops)

  • Op1: Thirty (30) CSOs and six (6) rural CSO networks and their members have increased skills and knowledge on the Land Rights Laws and Climate Change.
  • Op2: At least five (5) multi-stakeholder dialogue events held at national and subnational levels on land, natural resources, and governance issues;
  • Op3: Three (3) agriculture groups and six (6) VSLA groupsestablished in three deeded communities received technical training, inputs,and financial resources, and are undertaking economic initiatives; and three(3) CLF activities completed in three communities.
  • Op4: Thirty (30) indigent women, youth, and PWDs empowered financially and legally to access and use their land and other inheritance rights; and 30 CSOs/CBOs have increased knowledge in Legal Aid and ADR mechanisms.

3.    PURPOSE OF THE BID

The purpose of this bid is to procure one (1) Four-Wheel Toyota Hilux Pickup to support project implementation, monitoring, supervision, and field activities across Bong, Lofa, and Nimba Counties.

Number of Bids Required: One (1)

4.    SCOPE OF SUPPLY

The successful bidder shall supply:

  • One (1) Brand-new Four-Wheel Toyota Hilux Pickup
  • Vehicle must be:
    • Suitable for rural and off-road conditions
    • The vehicle must be a four-door (double cabin)
    • Must have a Standard Gear System (non-electronic, 2.5)
    • Delivered with all standard accessories
    • Accompanied by warranty documentation
    • Certificate of origin
  • Any additional specifications provided in the bidding documents

5.    ELIGIBILITY AND COMPLIANCE REQUIREMENTS

5.1 Legal and Administrative Requirements

Bidders must be legally registered business entities in Liberia and fully compliant with national and EU procurement requirements.

Mandatory documents include:

  • Bid Cover Letter
  • A bid proposal consisting the description and cost of the vehicle as well the method of delivery
  • Valid and recent Business Registration Certificate
  • Valid Tax Clearance Certificate
  • Proof of compliance with EU procurement rules (Certificate of Origin)
  • Company profile and contact details

5.2 Business Information Requirements

Bidders must provide: Registered business name; Headquarters address; Physical business address; Mailing address; Telephone number(s); Contact person and official title.

6.    BID SUBMISSION PROCEDURE

6.1 Submission Method

Bids may be submitted either in hard copy or electronically.

A. Hard Copy Submission

  • Bids must be sealed and clearly marked:

Subject:

Bid Application for the supply of one (1) Four-Wheel Toyota Hilux Pickup – SCALES Project: NDICI CSO/-2025/488610-PC-52588

Submission Address:
Office of Procurement and Finance
Development Education Network–Liberia (DEN-L)
DEN-L Compound, Dementa Road, Gbarnga, Bong County

Republic of Liberia

B. Electronic Submission

Email address: dev_edunet@justemail.net

Email subject line must read: Bid Application for the supply of one (1) Four-Wheel Toyota Hilux Pickup – SCALES Project: NDICI CSO/-2025/488610-PC-52588

Bid submission must be in a zipped folder and submitted in one email.

7.    DEADLINE FOR SUBMISSION

Deadline: February 13, 2026, at 5:00 p.m.

Late submissions shall not be accepted.

8.    BID OPENING

  • Date: February 16, 2026
  • Time: 10:00 a.m. (prompt)
  • Venue: DEN-L Compound, Gbarnga, Bong County

Bids shall be opened publicly by the Bidding Committee in the presence of bidders or their representatives.

9.    EVALUATION CRITERIA (SUMMARY)

Bids will be evaluated based on:

  • Administrative and legal compliance
  • Technical conformity with specifications
  • Price competitiveness and value for money
  • Availability of certificate of origin of the vehicle

10.                  PROCUREMENT AND DELIVERY SCHEDULE

The procurement process and delivery of the vehicle shall follow the timeline below:

  • Contract Award Notification: On or before February 19, 2026
  • Procurement and Delivery Deadline: February 26, 2026

The successful bidder shall ensure that the Toyota Hilux Pickup is fully delivered, inspected, and handed over to Development Education Network–Liberia (DEN-L) no later than February 26, 2026.

Failure to meet the delivery deadline may result in disqualification, cancellation of the contract, or other remedies in accordance with Liberia’s procurement principles.

11.                  DISCLAIMER

DEN-L shall not be responsible for any costs incurred by bidders in the preparation or submission of bids. Submission of a bid does not constitute a commitment to award a contract.

12.                  CONTACT INFORMATION

For clarification related to this bid, contact:

Office of Procurement and Finance
Development Education Network–Liberia (DEN-L)
Gbarnga, Bong County

Via email: dev_edunet@justemail.net